Site Selection

RMC represents you, the client, to the marketplace. Think of us as a cost effective extension of your staff.

We are client-focused and vendor-agnostic. The next step is up to you. The entire process is tailored to your needs. Best of all, our services are free of charge. We are compensated by the hotel you choose to host your meeting.

We find the ideal location and venue.

An RMC associate will:

  • Discuss your meeting needs and send out an RFP to all of the hotels in the destination of your choice.
  • Investigate all of the options and compile a comprehensive report listing all available hotels, rates and special concessions offered.
  • List any “hot buttons” you may have; the report enables you to make informed decisions in the site selection process.
  • Determine which options are likely to generate the highest return on your meeting investment.
  • Schedule site inspections if you desire.

Contract Negotiation

We negotiate venue rates and concessions and facilitate the procurement process on your behalf.

We get more for your money.

Our purchasing power allows us to receive the very best rates available for our clients. We leverage our meeting volume and our industry relationships to negotiate a win/win contract for our clients and our suppliers.

Our agents spent years on the other side of the table, writing contracts for the largest hotel brands in the world. That understanding makes us better able to achieve your desired rates, negotiate concessions and achieve more favorable terms. Your RMC associate will outline any concessions offered and ensure that all contract clauses are within industry standards and are company compliant.

Contracts are presented directly to you, the client, for signature. Rates are never marked up and you are always in control.

Conference Management

Our resources and team of industry professionals to make your job easier. Our ability to manage partial or total conference logistics allows you to focus on delivering content for your event. We have managed programs from 20 to 4000 attendees.

We handle the details from start to finish.

Allow our team of trained meeting professionals to coordinate your entire program through the following signature services:

• Conference Content design and implementation
• Budget development
• Site inspection arrangements
• Speaker liaison
• Sponsorship liaison
• Trade show liaison
• Registration Management
• Mobile Engagement
• On-site management and registration
• Conference or event evaluation
• Master Account reconciliation

Destination Management

Destination Management is a critical component of what we do. We can assist with your meeting & event needs for everything from group charter flights to stage production to tickets for sporting events.

We work to make your event extraordinary.
Our experience and relationships can benefit you in the following areas:
  • Transportation Management
  • Theme Décor and Entertainment
  • Off-Site Special Events & Tours
  • Staffing
  • Team Building Events
  • Golf
  • Tickets
  • Dine-A-Rounds

And, unlike typical destination management companies who mark up these costs by as much as 40%, we guarantee you the best rates from reputable vendors and we never mark up their rates.

Call Us Today!

Let Us Spice Up Your Next Meeting.